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how-to-write-a-masters-thesis [2022/03/21 11:55]
lopatkova [Thesis Defence] 		how-to-write-a-masters-thesis [2024/09/16 17:11] (current)
rosa [Referencing, Plagiarism and These Things (Don't Skip Me!)]
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   * **2nd year summer semester**: Finishing the experiments, polishing your application. But mostly, the writing. I will say more about the actual writing later in the following sections. Again, hopefully, you will be credited and will pass the third and last of the master's thesis courses at the end of this semester.   * **2nd year summer semester**: Finishing the experiments, polishing your application. But mostly, the writing. I will say more about the actual writing later in the following sections. Again, hopefully, you will be credited and will pass the third and last of the master's thesis courses at the end of this semester.
   * **End of study**: Prior to being //ML: allowed to submit your thesis and// admitted to final exams, one has to have successfully cleared any other pending duties of the master's study, such as passed the mandatory exams and collected credits in sufficient amount, according to the specifications of your study programme.  In other words, you have to finish all your courses and get necessary credits before you are allowed to submit your diploma thesis and/or registered for the state exam.   * **End of study**: Prior to being //ML: allowed to submit your thesis and// admitted to final exams, one has to have successfully cleared any other pending duties of the master's study, such as passed the mandatory exams and collected credits in sufficient amount, according to the specifications of your study programme.  In other words, you have to finish all your courses and get necessary credits before you are allowed to submit your diploma thesis and/or registered for the state exam.
-  * **State Final Exam**: The master's programme is finished by taking a final exam*, which consists of two parts:  +  * **State Final Exam**: The master's programme is finished by taking a final exam, which consists of two parts, //ML: a defense of the diploma thesis and an oral state final examinations -- they can be taken jointly or separately in three possible terms throughout the year: summer (June), autumn (September) and winter (February), more detailed information below (a odkaz).// 
-    - Master's study defense (''obhajoba'' in Czech): requires submitting the electronic (PDF) and the paper (hardcover) version of the thesis in the appointed [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]], enrolling for the exam in the [[https://is.mff.cuni.cz/|Study Information System (SIS)]] (again, the in the official [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]]) and obviously, showing up for the defence. More about the actual thesis defense later. +    <del>- Master's study defense (''obhajoba'' in Czech): requires submitting the electronic (PDF) and the paper (hardcover) version of the thesis in the appointed [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]], enrolling for the exam in the [[https://is.mff.cuni.cz/|Study Information System (SIS)]] (again, the in the official [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]]) and obviously, showing up for the defence. More about the actual thesis defense later. 
-    - Master's state final examinations (''státnice'' in Czech): requires [[https://is.mff.cuni.cz/|registering]] for the examination in the required [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]] and showing up for the examination.   Also more on the examination later.+    - Master's state final examinations (''státnice'' in Czech): requires [[https://is.mff.cuni.cz/|registering]] for the examination in the required [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]] and showing up for the examination.   Also more on the examination later.</del>
          
- So each of both parts is offered separately in the [[https://is.mff.cuni.cz/|Study Information System (SIS)]], each of them must be enrolled in the required [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]] and they can be taken jointly or separately in three possible terms throughout the year: ''summer'' (June), ''autumn'' (September) and ''winter'' (February). Please note that the deadline for registration differs for each of the terms. There is a preferred way, when everything went well, and that is the summer final examination after the 2nd year's summer semester, taking both the defense and examination, which places the registration for both examinations and the submission of the thesis somewhere to **[[https://www.mff.cuni.cz/en/students/academic-calendar/|May]]**. +<del> So each of both parts is offered separately in the [[https://is.mff.cuni.cz/|Study Information System (SIS)]], each of them must be enrolled in the required [[https://www.mff.cuni.cz/en/students/academic-calendar/|deadline]] and they can be taken jointly or separately in three possible terms throughout the year: ''summer'' (June), ''autumn'' (September) and ''winter'' (February). Please note that the deadline for registration differs for each of the terms. There is a preferred way, when everything went well, and that is the summer final examination after the 2nd year's summer semester, taking both the defense and examination, which places the registration for both examinations and the submission of the thesis somewhere to **[[https://www.mff.cuni.cz/en/students/academic-calendar/|May]]**.</del>  
 + 
 +For LCT students: You will also have to come in person and defend the thesis plus pass the state exams at Charles University, even if you are at a partner university for the second year (unless discussed and arranged in a different way well in advance). 
  
 ==== Survivor Advice: ==== ==== Survivor Advice: ====
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     * You can also approach a prospective advisor if they would be willing to supervise you and then discuss a potential topic.     * You can also approach a prospective advisor if they would be willing to supervise you and then discuss a potential topic.
     * //ML: You can simply send an email to the email conference thesis@ufal.mff.cuni.cz with a short list of (broad) areas you are interested in.//     * //ML: You can simply send an email to the email conference thesis@ufal.mff.cuni.cz with a short list of (broad) areas you are interested in.//
-Your supervisor will be typically one of ÚFAL professors, researchers and Ph.D. students, although the supervisor may in theory come from other departments of Charles University.+Your **supervisor** will be typically one of ÚFAL professors, researchers and Ph.D. students, although the supervisor may in theory come from other departments of Charles University (or even from other institution).
  
  The student and their supervisor put together the title of the thesis and the description of the work (abstract): this will constitute the official assignment. It should be broad enough to allow deviations once the student gets their first results and realizes that the originally anticipated course of experiments is not the best one to follow. Later changes of title and topic are in theory possible but it is an administrative hassle that is better to avoid.  The student and their supervisor put together the title of the thesis and the description of the work (abstract): this will constitute the official assignment. It should be broad enough to allow deviations once the student gets their first results and realizes that the originally anticipated course of experiments is not the best one to follow. Later changes of title and topic are in theory possible but it is an administrative hassle that is better to avoid.
  
-The supervisor puts the assignment into SIS (the information system), the student registers for the topic via SIS, the supervisor approves their name and also prints three hardcopies, which should be passed to Ms. Brdičková, the ÚFAL secretary. +Necessary steps: 
 +  * The supervisor puts the assignment into SIS (the information system),  
 +  * the student registers for the topic via SIS,  
 +  * the supervisor approves their name and  
 +  * the supervisor also prints three hardcopies and pass them to Ms. Brdičková, the ÚFAL secretary. 
  
 The student office will later send back the hardcopy stamped and signed by the vicedean. Ms. Brdičková will keep it until the end of the academic year. The student will then have to pick it up and include it in one of the printed copies of the thesis (mandatory part, this copy goes to the faculty library). The student office will later send back the hardcopy stamped and signed by the vicedean. Ms. Brdičková will keep it until the end of the academic year. The student will then have to pick it up and include it in one of the printed copies of the thesis (mandatory part, this copy goes to the faculty library).
  
-Assignment of the thesis via SIS https://www.mff.cuni.cz/en/students/bachelor-and-master-thesis/guidelines-for-writing-a-master-thesis +Assignment of the thesis via SIS is described here: https://www.mff.cuni.cz/en/students/bachelor-and-master-thesis/guidelines-for-writing-a-master-thesis
-===== Working on the Thesis =====+
  
-When the student plans their classes for the academic year (and has them registered in SIS), they should also register for the three pseudo-courses reflecting their work on the thesis: NSZZ023 Diploma Thesis I, NSZZ024 Diploma Thesis II and NSZZ025 Diploma Thesis III. At the end of the summer semester they will (hopefully) get the credits (in SIS) from their supervisor. This is not directly connected with the fact that the thesis will be (can be) defended. The credits just reflect the fact that the student has invested significant time and effort into doing the research and preparing the thesis. The supervisor will not be able to award the credits if SIS does not know that the student wants them, i.e. if the student has not registered for these pseudo-courses! While the registration can be completed just before the submission of the thesis, it may complicate the situation because the assistance of the student office is needed, the staff may be out of office (vacation time!), you may be traveling from the other end of Europe, trying to find all the people and get all the signatures within one afternoon etc.  
  
  
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 ==== Me or We ==== ==== Me or We ====
  
-Most scientific contributions were achieved in a team and it is therefore customary to write publications in plural, as in ''"We present"'', ''"We implemented"'' and ''"We conclude that..."''. If you are a single author of the work, though, opinions differ on the choice of singular (''"I"'') and plural (''"We"''). Some even say a third person should be used as in ''"The researcher found out that..."'' It is generally advisable to avoid the singular/plural choice wherever you can by using impersonal passive voice, such as ''"The research shows that..."'', ''"The findings suggest that..."''. The active voice singular (''"I"'') would then be kept for sentences in which you underscore your particular contribution: ''"I implemented"'', ''"I measured"''. Even the use of ''"We"'' throughout the thesis in all places where you are clearly referring to you as a single author, is acceptable. Using a plural ''"we"'' instead of singular ''"I"'' in scientific writings is supposedly called [[https://cs.wikipedia.org/wiki/Autorsk%C3%BD_plur%C3%A1l|''pluralis auctoris'']] and Wikipedia says it is more common towards the East (hence the Wiki page is only in a few languages, including Czech, but excluding English). That being said, the choice is really yours. +Most scientific contributions were achieved in a team and it is therefore customary to write publications in plural, as in ''"We present"'', ''"We implemented"'' and ''"We conclude that..."''. If you are a single author of the work, though, opinions differ on the choice of singular (''"I"'') and plural (''"We"''). Some even say a third person should be used as in ''"The researcher found out that..."'' It is generally advisable to avoid the singular/plural choice wherever you can by using impersonal passive voice, such as ''"The research shows that..."'', ''"The findings suggest that..."''. The active voice singular (''"I"'') would then be kept for sentences in which you underscore your particular contribution: ''"I implemented"'', ''"I measured"''. Even the use of ''"We"'' throughout the thesis in all places where you are clearly referring to you as a single author, is acceptable. Using a plural ''"we"'' instead of singular ''"I"'' in scientific writings is supposedly called [[https://cs.wikipedia.org/wiki/Autorsk%C3%BD_plur%C3%A1l|''pluralis auctoris'']] and Wikipedia says it is more common towards the East (hence the Wiki page is only in a few languages, including Czech, but excluding English). The English term for this is [[https://en.wikipedia.org/wiki/We#Author's_we|author's we]]. [[https://blog.apastyle.org/apastyle/2009/09/use-of-first-person-in-apa-style.html|The APA style allows first person]] both in singular and plural. That being said, the choice is really yours. 
  
  
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 (Petricek, 2016)((Tomas Petricek [@tomaspetricek]. (2016, May 11). //Making silly #latex jokes is much more fun than doing final tweaks in my thesis on #coeffects...//. Twitter. [[https://twitter.com/tomaspetricek/status/730442442827304961|URL]])) (Petricek, 2016)((Tomas Petricek [@tomaspetricek]. (2016, May 11). //Making silly #latex jokes is much more fun than doing final tweaks in my thesis on #coeffects...//. Twitter. [[https://twitter.com/tomaspetricek/status/730442442827304961|URL]]))
 +
 +For LCT students: You should follow the instructions for the thesis formatting as strictly as possible; however, some slight deviations commonly occur for LCT students and are tolerated. You can have your other university's name and logo on the title page. If you have co-supervisor from the other university, you can include their name as well. For the purpose of defense at Charles University, you should show your CUNI supervisor (i.e. the one that is indicated at your CUNI official assignment) as the main one. Name your CUNI supervisor on the abstract page. 
  
 ==== Referencing, Plagiarism and These Things (Don't Skip Me!) ==== ==== Referencing, Plagiarism and These Things (Don't Skip Me!) ====
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 In scientific writing, there is a rigid, accustomed way of proper referencing. TODO write about reference norms. In scientific writing, there is a rigid, accustomed way of proper referencing. TODO write about reference norms.
 +
 +=== Useful links ===
 +
 +**CUNI student handbook:** 
 +(pdf cz) https://karolinum.cz/knihy/foltynek-jak-se-vyhnout-plagiatorstvi-24022
 +(web cz) https://www.akademickaetika.cz/prirucka-pro-studenty/
 +
 +(pdf eng) https://karolinum.cz/knihy/foltynek-how-to-avoid-plagiarism-24023
 +(web eng) https://www.akademickaetika.cz/en/student-handbook/
 +
 +**CUNI handbook for academic staff:**
 +(pdf cz) https://karolinum.cz/knihy/foltynek-jak-predchazet-plagiatorstvi-ve-studentskych-pracich-24082
 +(web cz) https://www.akademickaetika.cz/prirucka-pro-akademicke-pracovniky/
 +
 +(pdf eng) https://karolinum.cz/knihy/foltynek-how-to-prevent-plagiarism-in-student-work-24024
 +(web eng) https://www.akademickaetika.cz/en/handbook-for-academic-staff/
 +
 +
 +Moodle kurz na FF
 +https://www.ff.cuni.cz/2021/02/e-learning-focused-academic-integrity-research-ethics-english/
 +(asi zatím dostupné jen pro studenty FF, pracuje se na verzi pro celou uni - mělo by být dostupné v dubnu/květnu 2022)
 +
 +odkazy na cizí uni:
 +https://gpsdocs.rice.edu/orientation/Plagiarism_Hewitt_document.pdf
 +http://cnx.org/content/col10604/1.1/
 +
 +Tips by doc. Koutecký:
 +https://research.koutecky.name/logseq-export/#/page/tips%20%2F%20guidelines%20on%20writing%20a%20bachelor%20thesis
 +
 +==== Abstract ====
 +
 +píše se nakonec :-)) 
 +Jak s překladem do češtiny - typicky lze požádat o pomoc supervisora :-)
 +
 +It is strongly recommended that the abstract in your thesis differs from the abstract in the official assignment. Even though in theory you could claim that you did exactly what was in the assignment, it is better to show the reviewer that it is not just a copy. Typically, the assignment is more vague because you do not know what exactly you will do after you see the results of the first experiments. In contrast, the abstract should summarize what you actually did. Even if your thesis closely matches the assignment, the abstract probably should highlight your main achievement(s) (e.g. “we were able to improve the state of the art by 50%”). 
  
 ===== Submitting the Thesis ==== ===== Submitting the Thesis ====
 +
 +==== Getting ECTS credits for the thesis  ====
 +
 +When you plan your classes for the academic year (and register them in SIS), you should also register for the three pseudo-courses reflecting your work on the thesis: 
 +  * NSZZ023 Diploma Thesis I, 
 +  * NSZZ024 Diploma Thesis II and 
 +  * NSZZ025 Diploma Thesis III. 
 +At the end of the summer semester you will (hopefully) get the credits (in SIS) from your supervisor. This is not directly connected with the fact that the thesis will be (can be) defended. The credits just reflect the fact that you have invested significant time and effort into doing the research and preparing the thesis / meeting the agreed milestones. 
 +
 +In practice, the supervisor will not be able to award the credits if SIS does not know that you want them, i.e. if you have not registered for these pseudo-courses! While the registration can be completed just before the submission of the thesis, it may complicate the situation because the assistance of the student office is needed, the staff may be out of office (vacation time!), you may be traveling from the other end of Europe, trying to find all the people and get all the signatures within one afternoon etc. 
 +
 +
 +
 +==== Submitting  ====
 +
 +**Note that you have to finish all your courses and get necessary credits before you are allowed to submit your diploma thesis and/or registered for the state exam.**
  
 https://www.mff.cuni.cz/en/students/bachelor-and-master-thesis/guidelines-for-writing-a-master-thesis https://www.mff.cuni.cz/en/students/bachelor-and-master-thesis/guidelines-for-writing-a-master-thesis
 +
 +The deadline for submission of a master thesis is specified in the Academic calendar https://www.mff.cuni.cz/en/students/academic-calendar ;
 +three possible terms are offered throughout the year: ''summer'' (mid May), ''autumn'' (mid July) and ''winter'' (beginning of January).
 +
 +You are suppose to submit your thesis in the following formats:
 +
 +  - An electronic version of the thesis should be submitted to SIS in due time. 
 +  - Two hardcopies are submitted as well 
 +
 +=== Electronic version ===
  
 Don't fall in the ''PDF/A'' trap! The electronic system requires all submitted PDF in PDF/A format and there is an automatic check for PDF/A. Allow yourself enough time to find out how to convert your PDF into PDF/A (like, not in the last two hours before deadline midnight). Some good advice on PDF/A, unfortunately only in Czech, can be found [[https://mj.ucw.cz/vyuka/bc/pdfaq.html|here]]. Don't fall in the ''PDF/A'' trap! The electronic system requires all submitted PDF in PDF/A format and there is an automatic check for PDF/A. Allow yourself enough time to find out how to convert your PDF into PDF/A (like, not in the last two hours before deadline midnight). Some good advice on PDF/A, unfortunately only in Czech, can be found [[https://mj.ucw.cz/vyuka/bc/pdfaq.html|here]].
 +
 +The electronic file should not exceed 850 MB in size.
 +
 +//Dan píše ve svých poznámkách://
 +PDF-A requirements:
 +there is an ufal-wide installation of the verapdf tool available at ''/opt/tools/verapdf'', with a useful wrapper script ''/opt/tools/verapdf/checkpdf'' that can be more talkative if you use the ''–verbose'' option. 
 +
 +=== Hardcopies  ===
 +
 +The hardcopies typically also contain a CD/DVD with the electronic version of the text (PDF) and all data and software that you created during the work, including documentation and possibly third-party software, if it is relevant and redistributable.
 +//TODO: is this still true in 2021? The standard way is a zip attachment in SIS (plus a link to GitHub/Lindat/etc.).//
 +
 +If you order the binding in Prague, the stores typically know how the product should look like, so they will only ask you your name and the name of the faculty. You will have to submit two hardcopies of the thesis: one for the supervisor / the opponent and one for the library. The hardcopy for the library must also contain the original assignment, signed and stamped from the dean's office (at this time it is probably being kept for you by Ms. Doušová – see above). 
 +
 +
  
  
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 https://www.mff.cuni.cz/en/students/bachelor-and-master-thesis/guidelines-for-writing-a-master-thesis https://www.mff.cuni.cz/en/students/bachelor-and-master-thesis/guidelines-for-writing-a-master-thesis
 +
 +Prepare a presentation (PDF, Microsoft PowerPoint or LibreOffice Impress). A laptop will be available (or you can use your own), with a dataprojector.
 +
 +You will have only **10 minutes,** which is very short time! The committee will be NLP-literate, but not necessarily specialized in your problem. Keep the introduction very short: the area I selected is XXX, the concrete problem is YYY, it is a problem because ZZZ (impact, motivation). Then another slide introducing methodology, then possibly a few interesting details from your research, then results. As with every presentation, avoid slides with too much text or too many numbers (or if you believe you need many numbers to be able to answer questions, highlight the one or two numbers that the audience should not miss). Avoid complicated formulas or anything that may take some time for the audience to grasp (remember, you will not give them much time because you will not have it). Avoid too many slides (1 minute per slide should be minimum).
 +
 +Present the slides to yourself **aloud,** possibly several times. Try to arrange a dry-run with your supervisor. Get confident about what you are going to say. Check the timing.
 +
 +There will be two written reviews of your thesis: one by your supervisor, the other by an opponent. Both reviews shall be available to you at least one week before the defense. The reviews may contain questions that you will have to answer during the defense. If so, prepare the answers. You may prepare slides to back the answers if applicable. In that case, don't include these slides in your main presentation. They don't count towards your time limit. Wait until asked, then show them (they may be part of the same presentation file, e.g. you may put them after the Thank You slide).
 ==== Final State Examination === ==== Final State Examination ===
 +
 +
 +https://ufal.mff.cuni.cz/teaching/state-exams

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